It is your responsibility as a subcontractor to confirm or reject the payments amounts reported by the prime contractor.
Completing a contract compliance audit
View the audit notice. Refer to Viewing a Contract Compliance Audit.
Click View/Submit Response at the top of the page.
NOTE: If you have more than one subcontract for this contract, a View/Submit Response button will be displayed for each subcontract. You will have to respond to each subcontract; however, the prime contractor may not have completed submitting payment data when you view the audit notice. If this is the case, you will need to return at a later time.
The Diversity Audit: Subcontractor Response page appears.
To respond to the audit request.
In the Prime Contract Information box:
Review the prime contractor information for accuracy.
In the Preview Payment Information box: :
Review the payment information for accuracy.
In the Audit Information box, enter the following:
The Amount Reported by Prime Contractor for [Time Period] as Paid to You is the amount you are being asked to confirm or reject. This is the amount PAID, not the amount INVOICED.
NOTE: Enter the amount PAID, not the amount INVOICED. Do not enter the total paid to date, only the amount paid DURING the indicated time period.
In the Confirm Reported Amount field, select one of the options.
Select Yes if you agree with the amount reported by the prime contractor.
Select No if you do not agree with the amount reported by the prime contractor.
If you select no, you are required to enter an amount in the field directly below the option, and will need to enter an explanation in the Comments field at the bottom of the box.
NOTE: Even if you have not received any payments in the listed time period, and the prime contractor has reported $0, you must still login and confirm the $0 value.
In the Final Payment field, select one of the options.
Select No if your work continues on this contract.
Select Yes if you have completed work on this contract and expect no further payments.
NOTE: When you select Final Payment = Yes you will not be included on any future audits. Only select this option if you are absolutely sure that work is complete.
In the Is Prime Withholding Retainage field, select one of the options.
Select No if there is no retainage being held by the prime contractor.
Select Yes if there is retainage being help by the prime contractor.
If you select yes, you are required to enter the amount of retainage being withheld and the date you expect to receive it in the fields directly below the option.
TIP: the options highlighted by red text are the usual options for standard processing.
(Optional) To attach a file, click Attach File. For more information about attaching files, see Attaching a file.
(Optional) In the Comments field, type a comment. If you select Confirm Reported Amount = No then you must enter an explanation.
(Optional) To check the spelling, click Spell Check.
Click Review, and then review the information for accuracy.
When you are finished reviewing the information, click Save.
NOTE: If you do not respond by the Date Response Due field on the Audit Notice, you will be prevented from submitting data. To get an extension to the due date, contact the designated contract compliance officer.